Page 71 - Consolidated Non Financial Statement

Banca Ifis

| 2020 Consolidated Non-Financial Statement

Worker participation in matters of health and safety

[GRI 403-4]

In order to guarantee worker participation in matters of health and safety, the Banca Ifis Group has implemented a
procedure in the Integrated Manual that defines the manner by which to correctly consult with the Workers’ Safety
Representatives (RLS, Rappresentanti dei Lavoratori per la Sicurezza in Italian), where present, in particular for:

• participation in the risk assessment process;
• consultation in the event of substantial changes under the scope of a variation of appointed physicians, or in risk
assessment;
attendance of the regular meeting Italian Legislative Decree no. 81/08, Art. 35) as an important element of the
safety management process;
• possibility of asking to call an extraordinary meeting.

In 2020, a works council was established for the application and verification of the COVID-19 protocol rules with the
participation of the trade union representatives (RSA, rappresentanze sindacali aziendali in Italian) and the Workers' Safety
Representatives (RLS, Rappresentanti dei Lavoratori per la Sicurezza in Italian).

[GRI 403-2]
All the organisational processes and workplaces are analysed to identify possible dangers to safety and thus to define
the mitigating measures and establish intervention priorities. The results of this analysis is the assessment of all risks,
a process adopted by all Group companies.

In order to suitably monitor and oversee the risks identified and the correct application of the mitigation procedures
identified in the Integrated Manual, a hierarchy of controls is applied, which replicates the corporate safety and
organisation chart and consists of three control levels by trained, competent figures on matters of health and safety,
respectively by the officers, the Prevention and Protection Service and a third party audit. In addition, Internal Audit
carries out sample checks to verify compliance with the Integrated Manual procedures and periodically, the Prevention
and Protection Service arranges for information flows to the Supervisory Body, reporting on health and safety action
taken. Any non-conformities or prescriptions are handled through analysis and the adoption of improvement measures.

The Integrated Safety and Environment Manual contains, in its procedures, all formal instruments necessary for any
workers to make reports to the Prevention and Protection Service of any potentially damaging situations or dangerous
behaviour. Instruments are in place such as reporting via tickets on the dedicated portal of the corporate intranet and
reporting by mail correspondence or over the telephone. The Group also offers workers an anonymous whistleblowing
services by which to report potential offences.

[GRI 403-3]
Occupational medicine and health surveillance are outsourced to a national network of appointed physicians,
coordinated by a coordinating doctor.

The medicine service collaborates with the Employer and the Prevention and Protection Service to identify and assess
all risks and once a year carries out site inspections at the workplaces to verify compliance with health and safety
measures. It is also up to the appointed physician to plan and carry out health surveillance, preparing, updating and
keeping custody of, at his own responsibility, the medical records and risk factors of each and every worker.

[GRI 403-6]
In addition to be subjected to the periodic health checks required by the law, the Group employees also have full medical
insurance covering illness, injury, permanent invalidity, death and, for 2020 and 2021, also insurance cover for COVID-
19. Under no circumstances does the internal organisation become aware of the medical data of its employees.

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